Texas Department of Criminal Justice
Purpose: To provide guidelines for the development, publication and distribution of human resource policies and procedures for the TDCJ. (Rev. 5, 03/01/2012-HR Administrative Support)
Purpose: To establish procedures for the issue, control, maintenance, replacement and turn-in of employee ID cards within the TDCJ. (Rev. 6, 11/01/2009-Employment)
Attachment A - Formats for ID Cards Issued Prior to December 1, 1996
Attachment B - Formats for ID Cards Issued December 1, 1996 and Later
Attachment C - Temporary Employee Identification Card
Attachment D -Formatting Guidelines for Employee ID Card Digital Photographs
Attachment E - Request for Non-Employee Clearance, PERS 262 (PDF) PERS 262 (Word)
Attachment F - Non-Employee Background Questionnaire, PERS 263 (PDF) PERS 263 (Word)
Attachment G - ID Card Issue Request, PERS 260 (PDF) PERS 260 (Word)
Attachment H - Lost or Stolen ID Card Report, PERS 261 (PDF) PERS 261 (Word)
Attachment I - Instructions for Deactivation of ID Card for Commissary Purchases
Attachment J - Human Resources ID Card Stations
Attachment K - Area Support ID Card Stations
Attachment L - Units and Offices Not Near an ID Card Station
Attachment M - Retiree ID Card Request, PERS 430 (PDF) PERS 430 (Word)
Purpose: To ensure that consultants and contract employees of the TDCJ who work with offenders are informed in writing about the agency's policies on confidentiality of information and agree to abide by such policies. (Rev. 4, 07/01/2009-HR Administrative Support)
Attachment A - Consultant/Contract Employees Confidentiality Agreement, PERS 385 (PDF) PERS 385 (Word)
Purpose: To provide procedures for the administration of exit interviews for employees who are voluntarily separating from employment, in order to assist the TDCJ in identifying methods to improve employee retention. (Rev. 3, 08/01/2009-HR Administrative Support)
Attachment A - List of Voluntary Separation Reason Codes
Attachment B - Employee Instructions for The State of Texas Employee Exit Survey
Attachment C - TDCJ Person-to-Person Exit Interview Log for Correctional Officers/Parole Officers Who Voluntarily Separate
Attachment D - Guidelines for Conducting a Person-to-Person Interview
Purpose: To encourage employees to recognize that diversity within the workplace is one of the Agency's greatest strengths. (Rev. 2, 01/01/2010 - Employment and Support Services)
Purpose: To affirm the continuing commitment of the TDCJ to provide equal employment opportunities to all qualified applicants and employees without regard to race, color, religion, sex, national origin, age, disability or genetic information. (Rev. 8, 01/01/2010-Equal Employment Opportunity)
Purpose: To provide guidelines for the maintenance of a work environment within the TDCJ that is free of sexual harassment and discourteous conduct of a sexual nature, and to provide procedures for the reporting of such conduct so that prompt remedial action can occur. (Rev. 5, 01/01/2010-Equal Employment Opportunity)
Attachment A -EEO Complaint Form, PERS 497 (PDF) PERS 497 (Word)
Attachment B - Notification of EEO Investigation and Interim Remedial Actions, PERS 408 (PDF) PERS 408 (Word)
Attachment C - EEO Pre-Hearing Investigation Report, PERS 325-EEO (PDF) PERS 325-EEO (Word)
Purpose: To provide guidelines for non-discriminatory employment practices that are in compliance with the Americans with Disabilities Act. (Rev. 5, 02/01/2011-Employee Relations)
Attachment A - Workplace Accommodation Packet, PERS 404-1 through PERS 404-4 (PDF) PERS 404-1 through PERS 404-4 (Word)
Attachment B - Work History for Workplace Accommodation, PERS 543 (PDF) PERS 543 (Word)
Purpose: To ensure that the Agency responds to requests for religious accommodations in a consistent manner. (Rev. 2, 08/01/2011-Employee Relations)
Attachment A - Request for a Religious Accommodation, PERS 539 (PDF) PERS 539 (Word)
Purpose: To provide guidelines for the maintenance of a drug-free workplace within the TDCJ.
(Rev. 5, 06/01/2011-Employee Relations)
Attachment A - Reasonable Suspicion Determination Checklist, PERS 378 (PDF) PERS 378 (Word)
Attachment B - Substance Abuse Treatment Agreement, PERS 377 (PDF) PERS 377 (Word)
Purpose: To provide guidelines for employees of the TDCJ regarding the use of the agency's Employee Assistance Program. (Rev. 6, 02/01/2012-Employee Relations)
Purpose: To establish guidelines for administration of the TDCJ employee disciplinary system.
(Rev. 12, 01/01/2009-Employee Relations)
Attachment A - Listing of Employee General Rules of Conduct and Disciplinary Violations (See PD-22)
Attachment B - Guidelines for Disciplinary Actions - Level One Violations (See PD-22)
Attachment C - Guidelines for Disciplinary Actions - Level Two Violations (See PD-22)
Attachment D - Guidelines for Disciplinary Actions - Level Three Violations (See PD-22)
Attachment E - Guidelines for Disciplinary Actions - Level Four Violations (See PD-22)
Attachment F - Employee Offense and Pre-Hearing Investigation Report, PERS 325 (PDF) PERS 325 (Word)
Attachment G - Notification of Employee Hearing, PERS 184 (PDF) PERS 184 (Word)
Attachment H - PERS 560, Guidelines for Employee Hearings, PERS 560 (PDF) PERS 560 (Word)
Attachment I - Reprimand Form, PERS 185 (PDF) PERS 185 (Word)
Attachment J - Dismissal Recommendation/Action, PERS 186 (PDF) PERS 186 (Word)
Attachment K - Rehire Review Required, PERS 327 (PDF) PERS 327 (Word)
Purpose: To ensure that employees are aware of state legislative mandates regarding political aid and legislative influence and to inform employees of the agency's policy regarding employee political activity in the workplace and participation in employee organizations.
(Rev. 6, 08/01/2010-Employee Relations)
Purpose: Provides procedures for the administrative separation of employees. (Rev. 3, 12/01/2011-Employee Relations)
Attachment A - List of Reasons for Administrative Separation
Attachment B - Recommendation for Administrative Separation, PERS 443 (PDF) PERS 443 (Word)
Attachment C - Notification of Administrative Separation Recommendation, PERS 460 (PDF) PERS 460 (Word)
Purpose: To establish procedures for the reduction of personnel within the TDCJ as required by budgetary constraint or agency reorganization. (Rev. 5, 11/01/2010-Recruitment and Selections)
Purpose: To establish a nepotism policy for the TDCJ. (Rev. 5, 12/01/2010-Employment)
Attachment A - TDCJ Nepotism Chart
Attachment B - Notification of Nepotism Violation, PERS 581 (PDF) PERS 581 (Word)
Purpose: To establish procedures for the reporting of an employee's outstanding warrant, arrest, criminal charge, and certain protective orders when the employee is named as the respondent; to establish procedures for determining such an employee's employment status. (Rev. 5, 02/01/2007-Employee Relations)
Attachment A - Listing of Minor Traffic Violation Examples
Attachment B - Notification of Outstanding Warrant for Arrest, PERS 548 (PDF) PERS 548 (Word)
Attachment C - Notification of an Employee Arrest or Criminal Charge, PERS 420 (PDF) PERS 420 (Word)
Attachment D - Notification of a Protective Order, PERS 462 (PDF) PERS 462 (Word)
Purpose: To prescribe acceptable standards regarding dress and grooming for employees of the TDCJ. (Rev. 5, 07/01/2010-Employee Relations)
Attachment A - Uniformed Employee Grooming Standards
Purpose: To provide guidelines for the maintenance of a work environment within the TDCJ that is free of sexual misconduct with offenders, and to provide procedures for the reporting of such misconduct. (Rev. 3, 05/01/2010-Employee Relations)
Purpose: To prescribe procedures governing the TDCJ employee grievance process.
(Rev. 7, 11/01/2009-Employee Relations)
Attachment A - Employee Grievance Form, PERS 155 (PDF) PERS 155 (Word)
Attachment B - Grievance Referral Form, PERS 329 (PDF) PERS 329 (Word)
Attachment C - Notification of Employee Grievance Meeting, PERS 491 (PDF) PERS 491 (Word)
Attachment D -Time Limit Extension, PERS 328 (PDF) PERS 328 (Word)
Attachment E - Grievance Tracking Log, PERS 586 (PDF) PERS 586 (Word)
Purpose: To establish uniform procedures for reporting discrimination in the workplace based on race, sex, color, national origin, religion, age, disability or genetic information. (Rev. 6, 01/01/2010-Equal Employment Opportunity)
Attachment A - EEO Complaint Form, PERS 497 (PDF) PERS 497 (Word)
Attachment B - Notification of EEO Investigation and Interim Remedial Actions, PERS 408 (PDF) PERS 408 (Word)
Attachment C - EEO Pre-Hearing Investigation Report, PERS 325-EEO (PDF) PERS 325-EEO (Word)
Purpose: To ensure that employees are aware of their rights under the Texas Whistleblower Act and to affirm the continuing commitment of the TDCJ to protect any employee who in good faith reports any violation of law by the agency or by another public employee to an appropriate law enforcement authority. (Rev. 4, 11/01/2010-Employee Relations)
Purpose: Provides specific uniform procedures for the management of trainees attending the Correctional Institutions Division's Pre-Service Training Academy (PSTA), the Parole Division's Parole Officer Entry Level Training Academy (POTA) or the Office of Inspector General Training Academy (OIGTA). (Rev. 3, 06/01/2012-Employee Relations)
Attachment A - Listing of Academy Rule Violations
Attachment B - Letter of Separation Due to Failure to Have a Negative Drug Test Result, (Word)
Attachment C - Academy Demerit Assessment PERS 484 (PDF) PERS 484 (Word)
Purpose: To provide employees an opportunity to appeal a dismissal recommendation through an Independent Dismissal Mediation process and an opportunity to resolve non-dismissal employment-related disputes with coworkers through an internal Dispute Resolution process.
(Rev. 3, 08/01/2012-Employee Relations)
Attachment A - Request for Independent Dismissal Mediation, PERS 326 (PDF) PERS 326 (Word)
Attachment B - Notification of Dispute Resolution Session, PERS 526 (PDF) PERS 526 (Word)
Attachment C - Employee's Packet for Dispute Resolution,
PERS 527-1 & PERS 527-2 (PDF) PERS 527-1 & PERS 527-2 (Word)
Attachment D- Dispute Resolution Agreement, PERS 528 (PDF) PERS 528 (Word)
Attachment E - Dispute Resolution Impasse Form, PERS 529 (PDF) PERS 529 (Word)
Purpose: To adhere to the Federal Highway Administration regulations and to ensure the safety of commercial drivers employed by the TDCJ, other agency employees and the general public through the implementation of a comprehensive Commercial Drivers' Physical Examination and Alcohol/Drug Testing Program. (Rev.4, 11/01/2010-Employee Relations)
Attachment A - Medical Examiner's Certificate
Attachment B - Request for Information Pre-Employment Alcohol/Drug Test Requirements, PERS 293 (PDF) PERS 293 (Word)
Attachment C - TDCJ Commercial Drivers Post-Accident Determination Checklist, PERS 295 (PDF) PERS 295 (Word)
Attachment D- TDCJ Commercial Drivers Reasonable Suspicion Determination Checklist, PERS 291 (PDF) PERS 291 (Word)
Attachment E - TDCJ Commercial Driver Certification/Notification and Receipt of Materials Form, PERS 292 (PDF) PERS 292 (Word)
Purpose: To provide an overview of the retirement program administered by the Employees Retirement System of Texas (ERS). (Rev. 7, 06/01/2010-Employee Services)
Attachment A - Sick and Vacation Leave Factor Table
Attachment B - The Texa$aver 401(k) and 457 Plans Lump Sum Deferral Enrollment Form, PERS 571 (PDF) PERS 571 (Word)
Attachment C - Retiree Options Regarding State Compensatory and Holiday Leave Accruals, PERS 428 (PDF) PERS 428 (Word)
Purpose: To establish guidelines for the administration of the Workers' Compensation and Return to Work Program within the TDCJ. (Rev. 3, 03/01/2004-Employee Services)
Attachment A - TDCJ Possible Work-Related Exposure to a Communicable Disease, PERS 305 (PDF) PERS 305 (Word)
Attachment B - TDCJ Employee's Report Packet for Workers’ Compensation, PERS 298 (PDF)
PERS 298-1 Employee's Guidelines
PERS 298-2 Notice of Employee's Work-Related Injury/Illness
PERS 298-3 Employee's Sick Time and Other Time Elections (C-80 Form, Parts A and B)
PERS 298-4 Authorization for Release of Information (Form No. SORM-16 9-98)
PERS 298-5 Employee’s Acknowledgment of Responsibilities Relating to Work-Related Injury/Illness
DWC FORM-48, Request for Travel Reimbursement Notification
Attachment C - TDCJ Supervisor's Report Packet for Workers’ Compensation, PERS 299 (PDF) PERS 299 (Word)
PERS 299-1 Supervisor's Guidelines
PERS 299-2 Witness Statement
PERS 299-3 Supplemental Worksheet
Attachment D - DWC FORM-73 Notification
Attachment E - TDCJ Return to Work Program Pooled Areas, PD-45E (PDF)
Attachment F - Offer of Temporary Alternate/Modified Duty Assignment, PERS 376 (PDF) PERS 376 (Word)
Purpose: To provide guidelines for the administration of job protected leave taken under the Family and Medical Leave Act of 1993 (FMLA), as well as guidelines for the administration of medical leave and state parental leave. (Rev. 5, 11/01/2011-Employee Services)
Attachment A - Notification of Medical and Family Leave, PERS 301 (PDF) PERS 301 (Word)
Attachment B - TDCJ Leave Request, PERS 24 (PDF) PERS 24 (Word)
Attachment C - Request for Additional Information/Recertification, PERS 592 (PDF) PERS 592 (Word)
Attachment D - DOL Form WH-380-E
Attachment E - DOL Form WH-380-F
Attachment F - DOL Form WH-384
Attachment G - DOL Form WH-385
Attachment H - Family Medical/Sick Leave Tracking Log, PERS 487 (PDF) PERS 487 (Word)
Attachment I - Designation Notice, PERS 594 (PDF) PERS 594 (Word)
Attachment J - Guidelines for a Pattern of Misuse of Sick Leave, PERS 604 (PDF) PERS 604 (Word)
Attachment K - Notification of Unscheduled Use of Leave Pattern, PERS 499 (PDF) PERS 499 (Word)
Purpose: To define the benefit replacement pay that certain employees of the TDCJ are eligible for and to clarify the leveling option available for this pay. (Rev. 5, 08/01/2009-Employee Services)
Purpose: To provide guidelines regarding unemployment compensation benefits. (Rev. 5, 08/01/2011-Employee Relations)
Purpose: To provide guidelines for the administration of leaves other than medical, state parental and military. (Rev. 10, 12/01/2010-Employee Services)
Attachment A - Texas State Agencies' Fiscal Year 2013 Holiday Schedule
Attachment B - FY 2013 In Lieu of Holiday Request, PERS 500 FY13 (PDF) PERS 500 FY13 (Word)
Attachment C - TDCJ Leave Request, PERS 24 (PDF) PERS 24 (Word)
Attachment D - The Texa$aver 401(k) and 457 Plans Lump Sum Deferral Enrollment Form, PERS 571 (PDF) PERS 571 (Word)
Attachment E - Expiration of Leave Without Pay Notification, PERS 302 (PDF) PERS 302 (Word)
Purpose: To establish guidelines for the operation of a sick leave pool to benefit employees of the TDCJ who suffer a catastrophic injury or illness or who are required to take leave due to an immediate family member's catastrophic injury or illness. (Rev. 8, 01/01/2011-Employee Services)
Attachment A - Sick Leave Pool Contribution, PERS 205 (PDF) PERS 205 (Word)
Attachment B - Sick Leave Pool Application for Withdrawal, PERS 206 (PDF) PERS 206 (Word)
Purpose: To establish uniform guidelines for the administration of the employee performance evaluation system. (Rev. 5, 03/01/2009-Employee Services)
Attachment A - Employee Performance Log, PERS 401 (PDF) PERS 401 (Word)
Attachment B - Employee Performance Evaluation, PERS 11 (PDF) PERS 11 (Word)
Purpose: To establish guidelines for the presentation of employee service awards, the presentation and use of administrative leave for outstanding performance, and for other employee recognition. (Rev. 6, 12/01/2010-Employee Services)
Attachment A - Request for ALOP - Continuing Education, PERS 510 (PDF) PERS 510 (Word)
Purpose: To establish procedures for the awarding of correctional officer recruitment bonuses, as well as the Executive Director's Recruitment Award program. (Rev. 1, 11/01/2009-Employment)
Attachment A - Correctional Officer Applicant Referral, PERS 415 (PDF)
Purpose: To establish procedures within the TDCJ to assure that records management is implemented in accordance with applicable federal and state laws; to describe employee document identification requirements; and to provide guidelines regarding requirements for access to employee human resources and medical files and the rights of individuals to access such files. (Rev. 6, 02/01/2011-Employee Services)
Purpose: To establish guidelines for releasing active or former employee information and documents. (Rev. 6, 05/01/2010-Employee Services)
Attachment A - Crime Victim's Election to Allow Public Access to Information, PERS 501 (PDF) PERS 501 (Word)
Purpose: To provide uniform procedures regarding time reporting, leave administration, witness fees and state per diem for employees of the TDCJ who appear in judicial, legislative or administrative proceedings. (Rev. 6, 07/01/2011-Employee Relations)
Purpose: To establish uniform guidelines for assisting employees of the TDCJ in moving their household goods when they are required to relocate from one area of permanent assignment to another. (Rev. 6, 04/01/2010-Manufacturing and Logistics)
Attachment A - TDCJ Request for Household Goods Move, PERS 61.01 (PDF) PERS 61.01 (Word)
Purpose: To provide guidelines for the administration of a selection system for positions within the TDCJ. (Rev. 11, 04/01/2008-Employment)
Attachment A - Applicant Log, PERS 288 (pdf) PERS 288 (word)
Attachment B - Minimum Qualifications Screening Instructions, PERS 215 (pdf) PERS 215 (word)
Attachment C - Applicant Screening Form, PERS 300 (PDF) (PERS 300 (Word)
Attachment D - Interview Schedule, PERS 289 (PDF) PERS 289 (Word)
Attachment E - Interview Documentation Form, PERS 287 (PDF) PERS 287 (Word)
Attachment F - Certification of Compliance, PERS 284 (PDF) PERS 284 (Word)
Attachment G - Conditional Offer of Employment Form, PERS 286 (PDF) PERS 286 (Word)
Attachment H - Applicant-Flow Reporting Form, PERS 45 (PDF) PERS 45 (Word)
Attachment I - Checklist for Selection Packets, PERS 253 (PDF) PERS 253 (Word)
Purpose: To provide guidelines relating to salary administration for positions within the TDCJ. (Rev. 15, 11/01/2009-Employment)
Attachment A1 - Classification Salary Schedules A, B and C effective September 1, 2009
Attachment A2 - Classification Salary Schedules A, B and C effective September 1, 2010
Attachment B1 - FY 2010 Salary Rate Reference Sheet
Attachment B2 - FY 2011 Salary Rate Reference Sheet
Attachment C - Examples of Career Ladder Placement and Further Career Ladder Advancement
Attachment D - Payroll Effective Dates and Timeframes for PSC Entry/Approval
Attachment E - Salary Worksheet for Interagency Transfers, PERS 465 (PDF) PERS 455 (Word)
Purpose: This directive establishes selection criteria for TDCJ Correctional Officers, which ensures equal opportunities for employment and selection of the best qualified applicants. (Rev. 11, 09/01/2010-Employment)
Purpose: To establish guidelines for the TDCJ, construction contractors and program-specific vendors regarding the employment of applicants who have criminal charges pending or who are formerly convicted/incarcerated offenders. (Rev. 7, 02/01/2012-Employment)
Attachment A - Substance Abuse Entry-Level Counselor Agreement, PERS 400 (PDF) PERS 400 (Word)
Attachment B - TDCJ Contract Vendor Substance Abuse Counselor Performance Review, PERS 399 (PDF) PERS 399 (Word)
Purpose: To provide guidelines relating to employment and reemployment entitlements for prospective, current, or former members of the uniformed services including the administration of military leave. (Rev. 4, 10/01/2012-Employment)
Attachment A - Expiration of Leave Without Pay Notification, PERS 302 (PDF) PERS 302 (Word)
Purpose: To establish procedures for employee transfers and reassignments within the TDCJ. (Rev. 7, 08/01/2010-Employment)
Attachment A - Request for Reassignment (Non-Correctional to Correctional Officer Position), PERS 379 (PDF) PERS 379
Attachment B - Request for Transfer Correctional Officer to Correctional Officer or Parole Officer to Parole Officer, PERS 195 (PDF) PERS 195 (Word)
Attachment C - Request to Transfer From Part-Time to Full-Time Correctional Officer Status, PERS 427 (PDF) PERS 427 (Word)
Purpose: To establish guidelines for employees of the TDCJ relating to outside employment.
(Rev. 5, 10/01/2011-Employment)
For the purposes of approval, if an employee of the TDCJ is requesting approval to work at the Windham School District (WSD) while employed with the TDCJ, the approval process in PD-81, "Multiple Employments with the State" should be followed.
Attachment A - Request for Outside Employment, PERS 398 (pdf) PERS 398 (word)
Purpose: To establish guidelines for employees of the TDCJ relating to multiple employments with the state. (Rev. 6, 01/01/2009-Employment)
For the purposes of approval, if an employee of the TDCJ is requesting approval to work at the Windham School District (WSD) while employed with the TDCJ, the approval process in PD-81, "Multiple Employments with the State" should be followed.
Attachment A - Request for Multiple Employment, PERS 407 (pdf) PERS 407 (word)
Attachment B - List of State Agencies and Higher Education Institutions
Purpose: To provide uniform guidelines for the reemployment of individuals who retired from state employment through the Employees Retirement System of Texas (ERS).
(Rev. 5, 04/01/2010-Employment)
Purpose: To provide guidelines regarding custodial officer certification, hazardous duty pay and longevity pay for employees of the TDCJ. (Rev. 5, 07/01/2011-HR Administrative Support)
Attachment A - TDCJ Hazardous Duty Log, PERS 492 (pdf) PERS 492 (word)
Attachment B - TDCJ Emergency Response Log, PERS 493 (pdf) PERS 493 (word)
Attachment C - Request for Custodial Officer Certification and Hazardous Duty Pay Authorization, PERS 386 (pdf) PERS 386 (word)
Purpose: To provide uniform guidelines for the administration of merit salary increases for classified employees in Salary Schedule A or B within the TDCJ. (Rev. 2, 09/01/2003-HR Administrative Support)
Attachment A - Recommendation for Merit Salary Increase, PERS 393 (pdf) PERS 393 (word)
Purpose: To provide guidelines regarding the management of work cycles and compensable hours of work for employees of the TDCJ. (Rev. 5, 04/01/2011-HR Administrative Support)
Attachment A - Condition of Employment as Related to Emergency Responses, PERS 596 (pdf) PERS 596 (word)
Attachment B - Record of Hours Worked Beyond Regular Schedule, PERS 534 (pdf) PERS 534 (word)
Attachment C - Example of Employee Time Report (pdf) Example of Employee Time Report (word)
Purpose: To provide guidelines relating to the Agency's Direct Deposit Program.
(Rev. 3, 01/01/2011-HR Administrative Support)
Purpose: To provide guidelines regarding position descriptions, temporary assignments, position classification reviews, and career ladders. (Rev. 8, 08/01/2010-Employment)
Purpose: To establish guidelines regarding participation in training, staff development and educational programs by TDCJ employees. (Rev. 6, 10/01/2007-HR Staff Development)
Attachment A - TDCJ New Employee Document Receipt, PERS 191 (pdf)
Attachment B -"Executive Director's Statement on Sexual Harassment and EEO Training Video" Standard/Supplemental Employment Discrimination Training Contract Employee Acknowledgment Form, PERS 508 (pdf)
Attachment C -"Executive Director's Statement on Sexual Harassment and EEO Training Video" Standard/Supplemental Employment Discrimination Training Employee Acknowledgment Form, PERS 570 (pdf)
Note: Form number changed from PERS 508a to PERS 570
Attachment D - Shift Assignment Form, PERS 483 (pdf) PERS 483 (word)
Page updated: 12/07/2012